Osmoflo is seeking a highly organised Sales & Tenders Administrator to play a pivotal role in supporting our business development and pre-contracts activities. This role is ideal for someone with a tender, proposal, grant or technical writing background who enjoys working at the centre of complex submissions and thrives on deadlines, detail and collaboration.
You will work in coordination with Sales & Tenders Coordinator, and act as the operational backbone of the sales and tendering function, ensuring bids are compliant, compelling, professionally presented and submitted on time.
Job Description
Key Responsibilities
Tender & Proposal Support
Coordinate end-to-end tender and proposal activities from enquiry through to submission
Assist in the preparation, compilation and submission of EOIs, tenders and bids
Contribute to technical and administrative writing, including proposal content, returnable schedules and compliance documentation
Review, proofread, format and package submissions to ensure clarity, professionalism and compliance
Liaise with internal stakeholders to gather required bid information
Determine submission methods and manage uploads to client portals or other channels
Sales & Systems Administration
Maintain and update SalesForce CRM to track opportunities and reporting
Prepare regular and ad-hoc reports including KPIs and resource planning
Manage and curate a comprehensive document library in M-Files, including proposal templates and CVs
Stakeholder & Administrative Support
Provide high-level administrative support to General Managers and their teams
Organise meetings, travel, customer visits and sales reviews
Support strategic products, OASIS and operations teams with tender coordination as required
Continuous Improvement & Innovation
Identify opportunities to improve tender processes, systems and workflows
Leverage and help develop AI-supported tools for writing, administration and summarisation
Contribute to a culture of innovation, quality and continuous improvement
You are a detail-driven professional who enjoys working with complex documentation and multiple stakeholders. You take pride in producing high-quality written material and meeting non-negotiable deadlines.
You will bring:
Experience in tendering, proposal writing, grant writing or technical writing
Strong written communication skills with an eye for structure, clarity and compliance
Experience supporting or coordinating sales or business development activities
Confidence working with document management systems, CRM platforms and MS Office
Excellent organisation, prioritisation and time management skills
A proactive mindset and the ability to work both autonomously and collaboratively
Highly regarded:
Previous experience as a Tender Writer, Sales & Tenders Coordinator or similar
Exposure to SalesForce, M-Files or similar systems
Training or experience using AI tools for technical writing or administrative support or willingness to learn
Qualifications
Senior Secondary Certificate or Certificate/Diploma level qualification
Training in tender or technical writing (highly desirable)
Bachelor’s degree in business, engineering, sales or finance (desirable)
Desired Skills and Experience
Our Offer:
Join Osmoflo and enjoy the benefits of being part of our growing team, including:
Training and development programs supported
Focus on internal advancement and promotion opportunities
Access to an Employee Assistance Program
Range of discounts via FLARE program
A rewarding Staff Referral Program
Flexible working arrangements
Staff Bonus & Incentive Scheme
At Osmoflo, we believe in the impact each individual can have in our success, creativity and culture. We understand that diversity drives innovation and helps us build better solutions for the future. We invite individuals from all backgrounds and lived experience of diversity to join us on our mission to build a sustainable water future.
How to Apply:
If you are a detail-driven professional who enjoys working with complex documentation and multiple stakeholders. You take pride in producing high-quality written material and meeting non-negotiable deadlines to contribute to exciting projects and grow professionally within a supportive environment, please provide your resume and cover letter detailing your relevant experience and qualifications using APPLY button.
For further information, please contact Ian Sparham HR Advisor at ian.sparham@osmoflo.com and to access a full Position Description, please click APPLY and then access here
